We hope you find this web page helpful and informative in learning about the Recording Department of the Clerk’s Office. If you’d like additional information, please feel free to call us at (904) 255-2000.
First, a little about us. By law, the Clerk of the Circuit Court is the official recorder of all written legal documents, called instruments, that may be recorded in the county. The clerk is required to record all these instruments in one general series of books called the "Official Records." We also keep a register that contains the names of the parties to the recorded instruments, the kind of instrument, the filing number of the instrument, and the date and time of filing.
As recorder, the clerk maintains a variety of instruments as official documents. Examples include deeds, leases, bills of sale, agreements, mortgages, judgments, claims of lien, satisfactions, certificates of discharge from military service, and any other instrument required or authorized by law to be recorded.
Recording Transmittal Sheet
All packages are required to have our Recording Transmittal Sheet attached and completed. This allows our office to provide better service to you, our customer. If you have any questions or need help with the form and/or the procedure, we invite you to contact our office at (904) 255-2000.
Fees for Recording Documents
- First page of document: $10.00
- Each additional page, per document: $8.50
- Indexing fee: $1.00 for each name after the fourth
Please keep in mind that changes cannot be made once an instrument has been recorded, so please be sure to check the following:
- Make sure there is a 3x3 blank space in the upper-right corner of the first page.
- Also assure there is a 1x3 blank space on each following page.
- Use legible, black print or typing for best reproduction.
- Date the body of the instrument.
- Include the grantee's mailing address, if transfer of interest is real estate (example: deeds, agreements and contracts for deeds).
- On the front of the instrument, please affix the name and address of the person to whom instrument is to be returned.
- On instruments by which the title to real estate or any interest therein of lien thereon is conveyed, created, encumbered, assigned or otherwise disposed of, the name and address of the person who prepared the instrument must be printed, typewritten or stamped on the face of the instrument in a legible manner. (Instruments executed or acknowledged outside of the state, or before January 1, 1968, are exempt.)
- Please include a description of real or personal property, if any.
- Signature(s) should agree with the name(s) in the body of the instrument and should be legible and correctly spelled.
- Signature(s) should be attested to by two witnesses (transfer of any property).
- Each person who signs a document must print her or his name under the signature.
- Include notary-public acknowledgement of person(s) executing the instrument.
- Include the notary-public seal and expiration date. If the acknowledgment or proof is made before a notary public outside the state of Florida who does not affix a seal, the notary public may type, print or write by hand on the instrument, "I am a notary public of the State of and my commission expires on _(date)."
- Include a corporate seal, if applicable.
- When you bring your original documents into our office to be recorded, your original documents will be scanned, recorded and returned to you while you wait.
- Please understand that we cannot record copies. We apologize for any inconvenience.
For your convenience, you may mail your official documents, along with a Recording Transmittal Cover Sheet, and a self addressed stamped envelope to the Clerk's Office for recording. Please be sure you send the original documents for recording. Copies cannot be accepted for recording. Make sure your check is payable to "Clerk of Circuit Court." Also please understand that we cannot accept personal checks, so please send a business or cashier's check or a money order. Please include a self addressed stamped envelope for the prompt return of your documents. Mail your documents and check to:
Clerk of the Circuit Court
Attention: Recording Department Room 1046
501 West Adams Street
Jacksonville, Florida 32202
After we scan and record your documents, we will return them to you if the documents are accompanied by a self address stamped envelope or other mailing method with postage previously paid. If your documents are not accompanied by a self address stamped envelope for return we will make an effort to contact you to resolve the return of your documents.
Please contact the Property Appraiser’s Office for information about homestead exemptions.
For information about fictitious names, please contact the Office of the Secretary of State:
Fictitious Name Registration
P.O. Box 1300
Tallahassee, FL 32302-1300
Internet: Fictitious Name Registration
Please contact the State Department Division of Corporations for information about Apostille Certification:
P.O. Box 6800
Tallahassee, FL 32314
For information about the electronic recording of official records, one of our e-Recording providers will be glad to help you. Please contact them at the phone numbers below.
Please note that e-Records are accepted only between 8:00 a.m. and 4:00 p.m.
- Simplifile: (800) 460-5657
- Erxchange: (214) 887-7461
- CSC: (866) 652-0111 - firstname.lastname@example.org
Recording Documents & Publications
Monday through Friday (excluding holidays) 8:00 a.m. – 5:00 p.m.
Duval County Clerk of Courts
Attn: RECORDING DEPARTMENT
501 West Adams Street, Room 1046
Jacksonville, Florida 32202
Contact the Recording department
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Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public-records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.