Finance and Accounting

Finance & Accounting - General Information

Finance and Accounting ensures the proper and timely recording of accounting transactions and distribution of funds per Florida Statutes and Court Orders.

Budget

The Duval County Clerk of Court has separate budgets for County Functions, Court Functions, and the Public Records Modernization Trust Fund. 

County Functions include Marriage License, Recording, Tax Deeds, and shared technology.  Fees collected for County services fund the expenses for this function.  The budget for the County Functions is reviewed and approved by the Duval County City Council. 

The budget for Court Functions is funded from a portion of the court fines and fees the Clerk collects and the remaining funds are remitted to the Florida Department of Revenue for distribution to the appropriate agencies. This budget is approved by the Florida Clerks of Court Operations Corporation.

The Public Records Modernization Trust Fund budget is funded by fees collected per Florida Statute 28.24(12).  These fees fund technology needs such as hardware and software and the budget authority is subject to the available dollars in the trust fund.

DUVAL COUNTY CLERK OF THE CIRCUIT COURT
BUDGET BY FUND
FISCAL YEAR 2020-2021
 
  Personnel Operating
Expenses
Technology
Expenses
Budget
Expenses
County 1,899,694 3,604,533 - 5,504,247
Court Public Records 17,869,476 540,412 - 18,409,888
Modernization Trust Fund -
Court Technology
912,985 - 1,205,000 2,117,985
Modernization Trust Fund -
Public Records System
- - 39,000 39,000
        26,071,120

Performance Measures

The Clerk of Court Operations Corporation (CCOC) has established performance measures including Timeliness of Case Creation, Timeliness of Docket Entry, and Collection Rate of Fines, Fees, and Costs. Timeliness of Case Creation presents the percentage of cases created within a certain number of business days after the initial documents are received. Timeliness of Docket Entry presents the percentage of docket entries entered within a certain number of days after clocked in/action taken. Collection Rate of Fines, Fees and Costs present the actual percentage of collections for the five quarters from when they were assessed.

Audits

The Duval County Clerk of Court is required to have expenditures, revenues and operations audited by multiple agencies.

Annual Audit:  The Duval County Clerk of the Court is audited as part of the City of Jacksonville’s Comprehensive Annual Financial Report.

Department of Financial Services: The Florida Department of Financial Services (DFS) is responsible for auditing court-related expenditures to ensure expenditures are used solely for court-related activities in compliance with State Statutes. DFS Audit Reports can be found on their webpage

Child Support Audits: The Clerk’s Office provides child support services through a Federal grant administered by the Florida Department of Revenue.  The Florida Department of Revenue contracts with independent certified public accountants to audit the expenditure of grant funds. 

Frequently Asked Questions

When can I expect payment?

Generally, Finance and Accounting mails checks within five to ten business days after receiving the notice to disburse, court order, or request for refunds.  If a check is not received within 30 days from the date of issue, you may call to request an affidavit. 

Please note that bidder ACH refunds can take up to 4 business days to be credited to your bank account from the time the payment is approved

Where can I find out about unclaimed property?

Annually, the Clerk's Office escheats unclaimed funds to the State of Florida or to the City of Jacksonville. Funds escheated to the City are not recoverable. Funds escheated to the State can be claimed from the Comptroller of the State of Florida. For further information on unclaimed property escheated to the State, please visit the Florida Bureau of Unclaimed Property website.

Office Information

Accounting Department

Office Hours

Monday through Friday (excluding holidays): 8:00 a.m. – 5:00 p.m.

Mailing Address

Duval County Clerk of Courts

Attn: Finance and Accounting

501 West Adams Street, Room 2338

Jacksonville, FL 32202

Phone

(904) 255-2000

Contact the Finance & Accounting department

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Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public-records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.