Recording

General Information

We hope you find this web page helpful and informative in learning about the Recording Department of the Clerk’s Office. If you’d like additional information, please feel free to call us at (904) 255-2000.

First, a little about us. By law, the Clerk of the Circuit Court is the official recorder of all written legal documents, called instruments, that may be recorded in the county. The clerk is required to record all these instruments in one general series of books called the "Official Records." We also keep a register that contains the names of the parties to the recorded instruments, the kind of instrument, the filing number of the instrument, and the date and time of filing.

As recorder, the clerk maintains a variety of instruments as official documents. Examples include deeds, leases, bills of sale, agreements, mortgages, judgments, claims of lien, satisfactions, certificates of discharge from military service, and any other instrument required or authorized by law to be recorded.

You are solely responsible for ensuring the timeliness of a recording for any legal purpose. While the Clerk processes all documents as soon as possible in the order they are received, the Clerk cannot guarantee same or next-day recording for documents received by mail or though eRecording. While rare, instances of equipment failure, high volume of recording requests, emergency situations, or other unforeseen delays may impact recording times. If your recording is time-sensitive, you may wish to consider recording your document in person at the Clerk’s Recording Department.

Property Fraud Alert

Property and mortgage fraud is a nationwide problem. By recording fake deeds, scammers make it appear as if they own property that is not actually theirs. These scammers then trick people into giving them money to rent or buy those properties.

To help protect property owners from fraud, the Duval County Clerk’s Office offers a free Property Fraud Alert service which notifies registered users if a document has been recorded in their name or their business name. Sign up now and protect your property from fraud today!

Recording Transmittal Sheet

All packages are required to have our Recording Transmittal Sheet attached and completed. This allows our office to provide better service to you, our customer. If you have any questions or need help with the form and/or the procedure, we invite you to contact our office at (904) 255-2000.

Fees for Recording Documents

  • First page of document: $10.00
  • Each additional page, per document: $8.50
  • Indexing fee: $1.00 for each name after the fourth

Please keep in mind that changes cannot be made once an instrument has been recorded, so please be sure to check the following:

  1. Make sure there is a 3x3 blank space in the upper-right corner of the first page.
  2. Also assure there is a 1x3 blank space on each following page.
  3. Use legible, black print or typing for best reproduction.
  4. Date the body of the instrument.
  5. Include the grantee's mailing address, if transfer of interest is real estate (example: deeds, agreements and contracts for deeds).
  6. On the front of the instrument, please affix the name and address of the person to whom instrument is to be returned.
  7. On instruments by which the title to real estate or any interest therein of lien thereon is conveyed, created, encumbered, assigned or otherwise disposed of, the name and address of the person who prepared the instrument must be printed, typewritten or stamped on the face of the instrument in a legible manner. (Instruments executed or acknowledged outside of the state, or before January 1, 1968, are exempt.)
  8. Please include a description of real or personal property, if any.
  9. Signature(s) should agree with the name(s) in the body of the instrument and should be legible and correctly spelled.
  10. Signature(s) should be attested to by two witnesses (transfer of any property).
  11. Each person who signs a document must print her or his name under the signature.
  12. Include notary-public acknowledgement of person(s) executing the instrument.
  13. Include the notary-public seal and expiration date. If the acknowledgment or proof is made before a notary public outside the State of Florida who does not affix a seal, the notary public may type, print or write by hand on the instrument, "I am a notary public of the State of and my commission expires on  _(date)."
  14. Include a corporate seal, if applicable.
  15. When you bring your original documents into our office to be recorded, your original documents will be scanned, recorded and returned to you while you wait.
  16. Please understand that we cannot record copies. We apologize for any inconvenience.


    17. **The Clerk neither expresses nor implies warrant that the information or data accessed by
    the customer is accurate or correct. The Clerk shall not be liable for any loss, cost, damage,
    or expense arising directly or indirectly in connection with this access. In no event shall the
    Clerk be liable for any special or consequential damages or for any indirect damages resulting
    from the Customer's use or application of the information accessed as a result of using this
    website.**

Fee Calculator
Consideration Amount:
Number of pages:
Number of names:
Doc Stamps: $
Intangible Tax: $
Recording Fee: $
Name Fee: $
Total: $

Mail-In Recording

For your convenience, you may mail your official documents, along with a Recording Transmittal Cover Sheet, and a self addressed stamped envelope to the Clerk's Office for recording. Please be sure you send the original documents for recording. Copies cannot be accepted for recording. Make sure your check is payable to "Clerk of Circuit Court." Also please understand that we cannot accept personal checks, so please send a business or cashier's check or a money order. Please include a self addressed stamped envelope for the prompt return of your documents. Mail your documents and check to:

Clerk of the Circuit Court

Attention: Recording Department Room 1046

501 West Adams Street

Jacksonville, Florida 32202

After we scan and record your documents, we will return them to you if the documents are accompanied by a self address stamped envelope or other mailing method with postage previously paid. If your documents are not accompanied by a self address stamped envelope for return we will make an effort to contact you to resolve the return of your documents.

Homestead Exemption

Please contact the Property Appraiser’s Office for information about homestead exemptions.


Fictitious Name

For information about fictitious names, please contact the Office of the Secretary of State:

Fictitious Name Registration

P.O. Box 1300

Tallahassee, FL 32302-1300

Internet: Fictitious Name Registration

Apostille Certification

Please contact the State Department Division of Corporations for information about Apostille Certification:

Apostille Certification

P.O. Box 6800

Tallahassee, FL 32314

Phone

(850) 245-6945

eRecording

For information about the electronic recording of official records, one of our e-Recording providers will be glad to help you. Please contact them at the phone numbers below.

Recording Documents & Publications

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Office Information

Recording Department

Office Hours

Monday through Friday (excluding holidays) 8:00 a.m. – 5:00 p.m.

Mailing Address

Duval County Clerk of Courts

Attn: RECORDING DEPARTMENT

501 West Adams Street, Room 1046

Jacksonville, Florida 32202

Phone

(904) 255-2000

Contact the Recording department

Email:
Name:
Phone:
Case / Reference #:
Subject:
Message
 

Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public-records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.

Notice:

In accordance with s.194.011(5)(b), F.S the Uniform Policies and Procedures Manual is made available by following the link provided:

https://floridarevenue.com/property/Documents/UniformPoliciesManual2022.pdf

The Duval County Clerk of Courts does not handle the Value Adjustment Board process for Duval County. For more information on the Value Adjustment Board please visit:

https://www.coj.net/departments/regulatory-boards-and-commissions/value-adjustment-board.aspx